Mohamed Shewady Salaheldin
Department Administrator
Office Management
Administrative Assistant
Executive Assistant
HR Executive
38 years old
Kuwait
Employed
Available
An efficient, organized and approachable person who is always willing to help work colleagues out. Possessing fast and effective secretarial skills, and having a strong administrative background with knowledge of the latest office management techniques and experience of using specialist software packages. Always happy to do the mundane office duties as well as the more exciting work. Having a comprehensive understanding of attending meetings, preparing agendas, and maintaining departmental electronic and manual filing systems. Further having good knowledge of quality management system (ISO 9001:2000), HR functions, SharePoint, and ERP (Oracle), further to good knowledge of Project Management. Presently searching for a suitable administrative role preferably in HR Department with an exciting and progressive company.
Department Administrator
Kharafi National
Since August 2013
- Performs secretarial/ administrative works for the department.
- Handling all incoming and outgoing correspondence.
- Handles ERP (Oracle) applications for the department to process: business travels, leave application, leave return acknowledgement, monthly timesheets, personal calls, mobile telephone requisition and material requisitions for ordering office supplies.
- Maintain and track staff records for holiday and sickness absences and ensure payroll is informed in a timely fashion.
- Coordinates with other departments to ensure that all related documents are received & submitted on time.
- To assist in the preparation and updating of new and existing procedures and flowcharts for the department, project, and organization.
- Handles and maintains departmental files in compliance to company’s Quality Assurance & Control procedures (ISO 9001:2000).
- Coordinates for staff business travels and visa’s for the guests and arranging hotel reservation, transport & flight requests.
- Providing efficient and satisfactory customer service to colleagues and external entities.
Executive Secretary
Bukhamseen International Group for Contracting
February 2008
to August 2013
- Received and screen visitors and telephone calls.
- Compose routine letters, memoranda and prepares reports using knowledge of work area instructions and guidelines.
- Sort, open, log, and distribute incoming mail to staff; attaches incoming correspondence to case file and related materials needed for action.
- Observe confidentiality in all documents and procedures.
- Registers and tracks all documents to ensure security and control with efficient database system.
- Schedule and arrange meetings regularly (weekly & monthly), conferences and notifies interested parties.
- Respond to inquiries on a variety of matters.
- Coordination for the management requirements of materials and equipment which not available in the administration.
- Arrange travel for staff including scheduling transportation and making hotel reservations.
Administration Assistant
Jetro Co. for Oil Equioment & Marine Supplies
April 2007
to December 2007
- Product data entry using database software.
- Assisted the Purchasing Department in creating purchase orders.
- Assisted the Purchasing Department in creating purchase orders.
