Victoria Kupyanskaya
Personal Assistant
Personal Assistant
Executive Assistant
36 years old
Moscow Russia
Unemployed
Available
A highly motivated, confident individual with exceptional multi-tasking and organizational skills. Able to exhibit confidentiality, discretion, tact, diplomacy and professionalism when dealing with directors. Possessing a proven ability to help directors to make the best use of their time by dealing with their secretarial and administrative tasks.
Ready and qualified for the next stage in a successful career. Currently looking for a suitable PA position with an ambitious company.
Ready and qualified for the next stage in a successful career. Currently looking for a suitable PA position with an ambitious company.
Personal Assistant to CFO
Millhouse
October 2015
to December 2015
Full-time
Moscow
Russia
- Managing and maintaining calendar for a Director;
- High level administrative support;
- Full support to family and personal staff;
- Organization of VIP-client, internal / external, team meetings;
- Responsible for answering & screening telephone calls; making call reports and to-do lists;
- Full travel arrangements for a Director and family (domestic / international): tickets, hotel, visa, transfer, access to VIP-lounges and etc.;
- Document production support;
- Full organization and coordination of high-level events (conferences, business dinners, etc.);
- Time & Expenses support;
- Producing all logistics, agendas and facilities for meetings (including booking rooms, collating papers, technical support and etc.);
- Coordinate all communications between the Directors, their direct reports and staff;
- Planning and organizing day-to-day tasks;
- Prioritize incoming post / emails, initiate action and if appropriate deal with on own initiative e.g. by referring to the relevant party or by fulfilling the request on their behalf;
- General administrative duties (copying, filing, faxing, archiving, distributes divisional correspondence, memos, letters and etc.);
- Deputize for other Personal Assistants in time of absence or annual leave;
- Act in a professional manner at all times demonstrating high levels of security confidentiality of commercial / personal information, discretion, initiative and integrity;
- Provide high quality, efficient, effective and coherent support.
- Personal tasks (80% of workflow)
- Coordinate all work process of personal staff (drivers, security, nannies, chiefs, administrators and etc.)
Personal Assistant to CFO and SCh Director
Heineken
July 2014
to June 2015
Full-time
Moscow
Russia
- Managing and maintaining calendar for a Director;
- High level administrative support;
- Organization of client, internal/external, team meetings;
- Organization of video- & conference-calls;
- Responsible for answering & screening telephone calls;
- Full travel arrangements for a Director and his family (domestic/international): tickets, hotel, visa, transfer and etc.;
- Document production support;
- Organization and coordination of high-level events (conferences, business dinners, etc.);
- Time & Expenses support;
- Producing all logistics, agendas and facilities for meetings (including booking rooms, collating papers and etc.);
- Coordinate all communications between the directors, their direct reports and staff;
- Teams assistance;
- Planning and organizing day-to-day tasks;
- Prioritize incoming post/emails, initiate action and if appropriate deal with on own initiative e.g. by referring to the relevant party or by fulfilling the request on their behalf;
- General administrative duties (copying, filing, faxing, archiving, distributes divisional correspondence, memos, letters and etc.);
- Dictation in both English and Russian;
- Deputize for other Personal Assistants in time of absence or annual leave;
- Act in a professional manner at all times demonstrating high levels of security confidentiality of commercial/personal information, discretion, initiative and integrity;
- Provide high quality, efficient, effective and coherent support
Executive Assistant to 3 Managing Directors
Accenture
April 2012
to July 2014
Full-time
Moscow
Russia
- Managing and maintaining calendar for a Director;
- High level administrative support;
- Organization of client, internal/external, team meetings;
- Organization of conference calls, video-conference, telepresence;
- Responsible for answering & screening telephone calls;
- Full travel arrangements (domestic/international): tickets, hotel, visa, taxi and etc.;
- Document production support;
- Time & Expenses support;
- Producing all logistics, agendas and facilities for meetings;
- Teams assistance;
- Planning and organizing day-to-day tasks;
- General administrative duties (copying, filing, faxing, archiving, distributes divisional correspondence, memos, letters and etc.);
- Dictation in both English and Russian;
- Deputize for other Executive Assistants in time of absence or annual leave;
- Act in a professional manner at all times demonstrating high levels of security confidentiality of commercial/personal information, discretion, initiative and integrity;
- Provide high quality, efficient, effective and coherent support
Senior Managers’ Assistant
Accenture
September 2011
to April 2012
Full-time
Moscow
Russia
- Provide general secretarial support to 56 Senior Managers;
- Organization of client, internal/external, team meetings;
- Organization of conference calls, video-conference, telepresence;
- Prioritize incoming post/emails, initiate action;
- Travel arrangements (domestic/international): tickets, hotel, visa, taxi and etc.;
- Document production support;
- Time & Expenses support;
- Producing all logistics, agendas and facilities for meetings;
- Dictation in both English and Russian;
- Act in a professional manner at all times demonstrating high levels of security confidentiality of commercial/personal information, discretion, initiative and integrity.
Receptionist
Accenture
July 2010
to September 2011
Full-time
Moscow
Russia
- Receiving a high volume of incoming calls, answering & screening;
- Mail, email, fax, post distribution;
- Provide high quality, efficient, effective and coherent support;
- Video- & conference-call participant’s connection;
- Room reservation;
- Taxi & courier orders;
- Taxi & courier reports;
- Producing board meeting papers, agendas, and facilities for meetings;
- Promoting a professional image of the company;
- Responsible for stationery acquisition including periodicals and subscriptions;
- Involved in recruitment, budgets & accounts, managing junior staff & HR issues.
Linguistics and intercultural communications
Language: Russian (Native), English (Advanced), French (Basic)
Language: Russian (Native), English (Advanced), French (Basic)
- Excellent communication skills able to liaise confidently with senior man-agement;
- Good understanding of Director level responsibilities;
- An excellent level of attention to details and accuracy;
- Significant secretarial and administrative experience;
- Able to work on own initiative and to tight deadlines;
- Audio typing, word processing and shorthand experience;
- Ability to prioritize workload in a demanding team environment;
- Ability to influence and negotiate;
- Experience & knowledge of Microsoft Office;
- Ability to work with tact, diplomacy and discretion at all times
- Flexible person, quick to pick up new skills and learn from others
