Swathi Menta - Executive Secretary

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Resume created on DoYouBuzz

Experiences

• Handling calls and relayed messages
• Drafting letters & emails
• Maintained diaries and arranged appointments
• Typed documents and manage filing activities
• Organized meetings and prepared agendas and materials
• Handled correspondence
• Examine correspondence and reply as instructed
• Receive telephone calls and direct as and where necessary
• Arrange conferences and meetings along with travel arrangements
• Maintain schedules and follow ups
• Maintain filing and inventory procedures
• Direct visitors to appropriate staff members
• Respond to public inquiries.

1.Selection & Induction
Preparing offer letter, Appointment letter.
completing joining formalities
conducting induction program & Ensures that all requirements of ID card to Bank account are done.
1. Salary Administration
  Maintaining attendance registers - both manual and biometric, for on roll employees.
  Leave registers maintenance .
  Payroll processing for off roll employees - with aid of pace - MS Excel
1. Statutory
  Maintaining forms and registers - Shops and establishment act(Maintaining statutory records such as Form VI, Form A (Muster Roll & Maternity Register), Form D, P, Q & S).
  Co-ordination with Labour consultants / inspector and to maintain the records
1. Employee Engagement /Welfare
  Providing counselling assistance, Grievance addressable.
  Solving all employee queries related to HR and resolves any Issues.
  Conducting Fun activities and Giving away gifts and presents on festive occasions.
  Coordinated for welfare activities such as get-together /outing, mind refreshment games, Team outing, birthday celebrations, team building games, to build up their motivation level as well as productivity.
1. HR - MIS & Reports
  Maintaining the Employee database
  Leave record, Payroll,
  Promotion details.
1. Separation and Resignation
  Taking exit interviews of resigned employees, until Full & Final settlement

HR :
Communication Skills
 On-Boarding & Induction
 HR Correspondence
 Statutory
 Performance Management
 Employee Engagement
 HR Policies & Procedures
 HR Programs/Event Management

ADMIN:

• Facility Management.
• Courier & Logistics
• Vendor Management.
• Travel Management
• Security & Housekeeping Management.
• Staff Welfare.
• AMC Contracts.
• Printing & Stationery Management.
• Budgeting & MIS.
• Vehicle Management
• Handling EPBAX

Performing Reference & Background checks for Potential Employees
• On- Boarding the candidates and assisting them in filling the dock kits
• Generating and maintaining Excel Data sheet on Daily and monthly basis
• Follow up of the candidate until he turns into an Employee.
• Confirm joining date of the candidate, following up and- making them join.
• Conducting inductions, explaining the company profile
• Joining Document and ID card formalities
• RAG Analysis to identify attrition
• Handing over the batch to the trainers
• Conducting fun activities
• Filing, updating Employee’s personal files
• Attendance and leave management.
• Maintaining timely HRIS (in MS Excel files).
• Employee Relations and Grievance handling.
• Exit Interviews.
Facility Management.
• Courier & Logistics
• Vendor Management.
• Travel & Accommodation
• Security & Housekeeping Management.
• Staff Welfare.
• Contracts.
• Asset Maintenance.
• Printing & Stationery Management.
• Centers Activities Management.
• Budgeting & MIS.

Handled Ebax
Handled all the front office operations
General office administration

• Call customers on daily basis and introduce about the product.
• Attending calls and clarifying the customer’s enquires.
• In charge of the team progress
• Promoting the product for the customers
• Generate daily reports and target-achieved report to the team lead.
• Provide customer feedback questionnaire to Manager to improve the sales of our products
• Responsible for the day to day operations and provide support to other staff in the department.
• Checking and sending E-mails.
• Making a track of daily reports.

Skills

 HR Correspondence

Expert
 Statutory

Expert
 Performance Management

Expert
 Employee Engagement

Expert
 HR Policies & Procedures

Expert
 HR Programs/Event Management

Expert
 Administration

Expert

Excel

Expert
Word

Expert
Power Point

Expert

Calendar maintenance

Expert
Files maintenance

Expert
Record Keeping

Expert
Meetings coordination

Expert
Travel arrangements

Expert
Organisation Skills

Expert
Time Management

Expert
Communication Skills

Opera

Expert

Interests

Romance
Comedy
Action

Cricket
Football
Tennis

Rock
Punk
Country

Hiking